Enterprise Systems Catalog

Product Vendor Purpose Data Category Custodian Collection frequency
AeroHive AeroHive WiFi Management Other Information System As Needed
Accela Accela Land Management, Permits, Planning, Code Enforcement Application Tracking Citywide As Needed
Active Networks CivicRec Recreation Class and Facilities Scheduling Recreation Software Parks and Recreation Department As Needed
ArcGIS ESRI Mapping and information software GIS Information System As Needed
ArborAccess WCA Inventory and Tree Management Tracking Parks and Recreation Department As Needed
AutoCad Civil 3D AutoDesk Computer Aided Design and Drafting Engineering Public Works Department As Needed
Business License Accela Business License Management Business License Finance Division As Needed
CalOpps Foster City Employee Recruitment Application Tracking Personnel Division As Needed
Caselle Caselle Cash Receipts, Accounts Receivable, Purchasing, Accounts Payable, Budget and General Ledger Financial System Finance Division Daily
Caselle Caselle Payroll and Human Resource Financial System Finance Division As Needed
Connect Explorer EagleView Aerial Imagery Map Other Information System As Needed
CodeRed ECN Public Emergency Notification Other Information System As Needed
CrashPlan CrashPlan Backup Data Storage Information System As Needed
GovClarity Digital Map Products GIS Map Viewer GIS Information System As Needed
Gov QA Gov QA Public Records Request Application Tracking City Clerk As Needed
LaserFiche ECS Imaging Document Scanning/Records Management Document Management Information System As Needed
Microsoft Azure Microsoft Backup Other Information System As Needed
Microsoft Office 365 E1 / E3 Microsoft Email, OneDrive, Sharepoint etc. Other Information System As Needed
Microsoft Office Suite 2019 Microsoft Word, Excel, Access, Outlook, Powerpoint, etc. Other Information System As Needed
Municipal Code Quality Code Publishing Online Search Tool for Municipal Code Other City Clerk As Needed
ShorTel Mitel/ShoreTel Phone System, Voicemail, desk and mobile connect Other Information System As Needed
NetFile NetFile Campaign Disclosure Forms and Statements Other City Clerk As Needed
PetroVend Phoenix OPW System Fleet Fuel Management and Delivery Other Public Works As Needed
RealQuest CoreLogic Property and Ownership Search GIS Information System As Needed
Sales & Property Tax HDL Companies Sales Tax Information Other Finance Division As Needed
SQL Microsoft Database Other Information System As Needed
Ubiquity Ubiquity Networks WiFi Management Other Information Systems As Needed
Viebit Castus City Council Streaming/Video On Demand Other Information System & City Clerk As Needed
VM/Vsphere VMWare Virtualization of Server Infrastructure Other Information System As Needed
MS Hypervisor V Microsoft Virtualization of Server Infrastructure      
Website – sandimasca.gov Revize Website Content Management Web Site Information System As Needed
WinCite Phoenix Group Overnight and RV/Trailer Parking Permit Permit System Administration As Needed
GoGov GoGov Customer Request Forms and Code Enforcement Other Administration As Needed

Senate Bill 272

An enterprise system is a software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

  • A multi-departmental system or a system that contains information gathered about the public.
  • A system that serves as a source of data within an agency.
An Enterprise System does not include any of the following:

  • Information Technology security systems, including firewalls and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
  • Systems related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure by Section 6254.19.
  • The specific records that the information technology system collects, stores, exchanges or analyzes.
Requirements

Create a catalog of enterprise systems, containing:

  • Current system vendor
  • Current system product
  • System’s purpose
  • A description of categories or types of data
  • The department that is the prime custodian of the data
  • The frequency that system data is collected
  • The frequency that system data is updated
  • To make the catalog publicly available upon request
  • To post the catalog in a prominent location on the agency’s website
Exception

If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency might instead provide a system name, brief title or identifier of the system.